Office Servies Coordinator

At DAVIS, we're redefining the way people experience construction by building success for all.

The Office Services Coordinator is responsible for the reception area and for providing exceptional administrative and customer support to clients, visitors, and staff.

Essential Duties + Responsibilities

• Perform responsibilities with excellence in service, integrity and building relationships as exemplified in DAVIS core values

• Answer phones and assists or redirects callers

• Greet and assist clients and visitors

• Open and distribute mail; prepare mail and packages for delivery

• Order and maintain office supplies

• Maintain the office, kitchen, and conference rooms to exceptional standards for clients and colleagues

• Provide overflow administrative services to all departments as needed

• Order catered lunches for internal as well as client meetings

• Scan and index documents as requested

• Work with Office Manager and Executive Administrative Assistant on assignments as needed

• General office support, including assisting leadership and administrative support teams

• Perform other duties as assigned

DAVIS Common Attributes 

• Safety – Consistently works within DAVIS safety standards; promotes safety as a priority with coworkers, subcontractors and external clients

• Team Collaboration – Works effectively within their own team and across the organization; promotes team atmosphere and culture; has a positive, can do attitude

• Commitment to Quality – Applies DAVIS standards to produce high quality work on a consistent basis; produces work that is accurate and reliable, actively demonstrates excellence in service; builds and maintains integrity as a core function of their job and in their relationships with others

• Champions DAVIS Business – Consistently markets DAVIS business within the scope of their job; actively seeks and / or supports new business opportunities; actively builds relationships and encourages others to do the same

Knowledge, Experience + Special Skills

*Required

• High school graduate or equivalent*

• Previous office and computer applications experience*

• Proficient with multi-line phone systems*

• Decision making, research and analytical problem solving skills*

• Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently*

• Possess strong verbal and written communication skills, and interact effectively at all levels within the organization*

• MS Office – Microsoft Word, Excel, Power Point and Outlook experience*

• Previous customer service and support experience preferred

PHYSICAL JOB DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The employee is responsible to maintain fitness-for-duty while holding the above described position and should be able to perform the essential tasks of the position in a safe, appropriate and effective manner. This refers to the physical, mental and emotional duties of the job. 

Reaching above and below, stooping, kneeling, crouching, and bending.  The employee must occasionally lift / carry / move up to 25 pounds.  Manual dexterity to operate office equipment, file, and perform specialized skills.  Needs a high degree of concentration in a busy office environment. 

WORKING CONDITIONS

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  This position may require some travel for conferences, educational sessions, and other company events.

The noise level in the office work environment is usually moderate.

While performing the duties of this job, the employee may be exposed to higher noise levels and hazardous working conditions when working at job sites.  Safety precautions must be taken and resources will be provided.

NOTE: The above statements are intended to describe the general nature and level of the work being performed by people assigned this job.  They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job.

The base salary (or hourly) range for this position is

DAVIS is committed to providing our employees with a competitive total compensation package that enhances your quality of life. DAVIS offers a 100% employer-paid health care plan (to include family), life insurance, short- and long-term disability benefits, and an annual contribution to your HSA. DAVIS also offers annual incentive bonus, paid time off + annual holidays, financial benefits (401(k), Roth, and ESOP), FSAs, fertility and family-forming assistance, and continuing education. Additional benefits include Employee Assistance Program (EAP), on-site fitness center, and parental leave. Eligible employees are provided a company vehicle or an auto allowance to support business activities.

The compensation and benefits information are provided as of the date of this posting. Benefits and incentive compensation may be subject to applicable eligibility. DAVIS reserves the right to modify compensation and benefits at any time, with or without notice, subject to applicable law.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

At DAVIS, our vision is to build a culture that is innovative, connected, and balanced.