Assistant Project Manager

At DAVIS, we're redefining the way people experience construction by building success for all.

The Assistant Project Manager is responsible for assisting the Project Management Team with the daily management, coordination, and execution of the construction process. This role will assist with safety management, quality, cost management, contracting, scheduling, estimating, bidding and contract administration function to ensure successful completion of the project, both timely and within budget.  
 
ESSENTIAL DUTIES + RESPONSIBILITIES  
 

Safety 

• Enforce the DAVIS Safety program in accordance with DAVIS Policies and Processes, local, state, and federal laws to include all subcontractors 

• Participate in and reports on safety walks  

• Assist in the development of project-specific safety plan and orientation process 

• Obtain and maintain current certifications for First Aid, CPR and OSHA 

Technical Knowledge 

• Provide an operational support role in the project pre-construction services and bidding process to include preparing cost estimates, generating scopes of work, preparing preliminary schedule and site logistics as required 

• Participate in the development of DAVIS Bid or GMP Package to include proper development of trade scopes, solicit and review subcontractor and material supplier bids, comprehensive project schedule and any necessary bid clarifications forreview and approval by senior staff 

• Assist with buy-out process  

• Develop, or assist with the implementation of the project budget  

• Under the direction of senior management, negotiate and issue subcontract agreements, purchase orders, subcontractor submittal and RFI management, subcontract change orders, subcontractor schedule management, and subcontractor close out management  

• Provide support information to the detailed project construction progress schedule in coordination with Superintendent, Project Manager, subcontractors and suppliers; update the schedule on a timely basis or as required by the Project withguidance from the primary Project Manager and Superintendent  

• Assist in the preparation and maintain tracking logs for contract documents, submittals, shop drawings, requests for information (RFI’s), change orders, and material deliveries 

• Review of submittals, shop drawings, and requests for information (RFI’s), including coordination with contract documents, with guidance from Superintendent and Project Manager  

• Assist in sustainability and LEED tracking  

• Maintain a complete, current and accurate set of contract documents and “as-builts”; electronically post and update drawings with RFIs and submittals  

• Prepare change proposals, negotiate, execute, and issue change orders to subcontractors and others; prepare revisions to the budget, as a result of change orders

• Utilize subcontract terms and know how they apply to various situations on a project 

• Track and obtain properly executed documents to include contracts, insurance certificates, bonds and other documents as required  

• Assist and / or lead with project meetings, internal, owner or subcontract meetings, as required with supervision of lead Project Manager  

• Prepare subcontractor meeting agenda and supporting materials; begin to run weekly meetings with assistance / participation  

• Maintain meeting notes and issue meeting minutes that have been reviewed and approved by Project Manager 

• Assist and / or lead in the preparation of the Project Status Report (PSR) to include project safety reports; updating cost management items, schedule, and tracking document; identifying risk; and generating project photos 

• Review, approve and code the subcontractor and vendor invoices, as directed  

• Lead and / or partner with DAVIS Superintendent to run subcontractor preconstruction, progress, and coordination meetings, including the issuance of meeting minutes, as directed  

• Assist in the development of site logistics and sequencing diagrams; create the documents using proper software systems  

• Assist in monthly project owner invoicing as required including subcontractor invoicing reviews, material invoicing review, budget management  

• Assist and / or lead in the management of project closeout process with preparing and completing the job close out check lists, punch list process, collecting and issuing project close out documentation 

• Gather documentation necessary to assist / execute financial closeout with owner, subcontractor and / or vendor disputes  

• Take progress photos and save onto server; issue a photo report, as necessary 

• Perform other duties as assigned 

Quality of Work 

• Participate in the implementation, and utilize the DAVIS Quality Management system in the execution of the project 

• Using DAVIS standards, review and prepare proper submittals to comply with contract documents 

• Assist with the implementation of the budget/cost control process, change management process, invoicing process, Project Status Report process, schedule control and maintenance process in accordance with the DAVIS quality standards on a consistent basis 

• Create and manage quality control and deficiency logs utilizing Latista, or similar software 

• Assist in the development of thorough scopes of work for each trade to ensure buy-out completeness  

• Assist in the process to solicit, review and analyze bids from subcontractors and material suppliers for correct scope of work; assuring accuracy  

• Learn and coordinate with other project team members to assure adherence to Best Practices  

Commitment  

• Perform responsibilities with excellence in service, integrity and building relationships as exemplified in DAVIS core values  

• Take the necessary steps in following tasks through to completion 

• Demonstrate involvement in DAVIS sponsored activities and industry-related events 

• Participate with the retention and recruiting of current and future DAVIS employees 

• Responsible for Project Engineer and Project Coordinator duties, as required to provide back up to office staff when key personnel are absent  

Cooperativeness + Teamwork 

• Team with DAVIS Superintendent to assist and / or lead the construction process for the duration of the project 

• Actively participates and promotes a collaborative environment with owners, property managers, design team members, co-workers, subcontractors, vendors and other contractors to enhance effective communication 

• Work well with others at all levels; fosters the spirit of cooperation to create a collaborative team environment  

Communication 

• Effectively communicate with DAVIS team, owners, architects, and subcontractors from preconstruction through project completion  

• Develop strong relationships with project team through owners meeting, project meetings, internal, and / or subcontract meetings 

• Participate in presentations for potential projects, internal corporate initiatives, etc. 

• Provide and use subcontractor qualification reports to assess subcontractor performance to provide project teams with strategic guidance  

Problem Solving 

• Identify and execute a proactive approach to solving project issues including supporting active research, coordination with other DAVIS resources, connecting with Subcontractor community as necessary to help foster creative solutions  

• Write fully coordinated RFI’s that offer solutions and field information to the design team 

• Implement solutions in a timely manner 

Planning + Organization 

• Manage task priorities and execute effectively 

• Organize workflow, workspace, files and resources effectively 

• Know the details of the project while maintaining a big picture outlook 

Timeliness 

• Demonstrate sense of urgency related to project billing and change order execution 

• Fulfill attendance and commitment expectations 

• Execute timeliness of project specific duties  

• Prepare, maintain and complete the job start-up and closeout checklists 

Management + Leadership 

• Mentor and assist subordinate project team members 

 
DAVIS COMMON ATTRIBUTES   

• SAFETY – Consistently works within DAVIS safety standards; promotes safety as a priority with coworkers, subcontractors and external clients 

• TEAM COLLABORATION – Works effectively within their own team and across the organization; promotes team atmosphere and culture; has a positive, can do attitude 

• COMMITMENT TO QUALITY – Applies DAVIS standards to produce high quality work on a consistent basis; produces work that is accurate and reliable, actively demonstrates excellence in service; builds and maintains integrity as a core function of their job and in their relationships with others 

• CHAMPIONS DAVIS BUSINESS – Consistently markets DAVIS business within the scope of their job; actively seeks and / or supports new business opportunities; actively builds relationships and encourages others to do the same 

KNOWLEDGE, EXPERIENCE + SPECIAL SKILLS  
*Required 

• Bachelor’s Degree in Engineering, Construction Management, Architecture, or related field or equivalent construction experience* 

• Minimum of two (2) years previous construction experience*  

• Knowledge of principles and practices of engineering and construction project management, including safety standards* 

• Demonstrated ability to: understand and learn technical systems and processes and show initiative, self-motivation, decision making and appropriate level of commitment to job* 

• Exhibit the skills necessary to take on entry level management and leadership roles* 

• Decision making, research and analytical problem solving skills* 

• Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently* 

• Possess strong verbal and written communication skills, and interact effectively at all levels within the organization* 

• MS Office – Microsoft Word, Excel, Power Point and Outlook experience* 

• Project management and scheduling software experience (i.e. Primavera, MS Project, or other)*  

• Certifications for First Aid, CPR and OSHA 30-hour 

• General Contracting experience 

PHYSICAL JOB DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reaching above and below, stooping, kneeling, crouching, and bending.  The employee must occasionally lift / carry / move up to 50 pounds.  Manual dexterity to operate office equipment, file, and perform specialized skills.  Needs a high degree of concentration in a busy office environment.   
 

WORKING CONDITIONS 

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  This position may require some travel for conferences, educational sessions, and other company events.  
 
The noise level in the office work environment is usually moderate. 
 
While performing the duties of this job, the employee may be exposed to higher noise levels and hazardous working conditions when working at job sites.  Safety precautions must be taken and resources will be provided. 

NOTE:  The above statements are intended to describe the general nature and level of the work being performed by people assigned this job.  They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job. 
 

The base salary (or hourly) range for this position is

DAVIS is committed to providing our employees with a competitive total compensation package that enhances your quality of life. DAVIS offers a 100% employer-paid health care plan (to include family), life insurance, short- and long-term disability benefits, and an annual contribution to your HSA. DAVIS also offers annual incentive bonus, paid time off + annual holidays, financial benefits (401(k), Roth, and ESOP), FSAs, fertility and family-forming assistance, and continuing education. Additional benefits include Employee Assistance Program (EAP), on-site fitness center, and parental leave. Eligible employees are provided a company vehicle or an auto allowance to support business activities.

The compensation and benefits information are provided as of the date of this posting. Benefits and incentive compensation may be subject to applicable eligibility. DAVIS reserves the right to modify compensation and benefits at any time, with or without notice, subject to applicable law.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

At DAVIS, our vision is to build a culture that is innovative, connected, and balanced.